Law School Academic Support Blog

Editor: Amy Jarmon
Texas Tech Univ. School of Law

Monday, May 24, 2010

U of San Diego Position for Assistant Dean for Student Affairs

Position Opening: Assistant Dean for Student Affairs

University of San Diego School of Law

All applications must be entered through the Human Resources website at USD.  You may find the website here:


The Assistant Dean for Student Affairs, also known as the Dean of Students, provides strategic leadership for law school programs and services that foster the academic success and professional development of students enrolled in the J.D. program.  Key responsibilities of this position include: serving as a liaison for students with faculty and administration; advising and supporting students in their academic development; developing and implementing law school policies and procedures; developing and implementing events and programs designed to enrich law students in their professional development; and overseeing student organizations. The Assistant Dean reports to the Senior Assistant Dean for Administration and works in a collaborative relationship with other offices within the law school and campus, the faculty, and the legal community. In addition, the Assistant Dean has a “dotted line” reporting relationship to the Associate Dean.  This position requires occasional attendance at on and off campus events during and outside normal business hours. Some travel may be required.


Minimal.  Works under the general supervision of the Senior Assistant Dean for Academic Administration.


Director of the Academic Support Program

Assistant Director, J.D. Student Affairs

Executive Assistant, J.D. Student Affairs


The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.

 Manage the Academic Program for J.D. Students (40%)

Ensure the delivery of quality academic advising and support services for new, continuing and visiting students. Ensure compliance with the law school’s Academic Rules for all students. Review student petitions for waivers to the Academic Rules in consultation with the Associate Dean or his/her designee.

Guarantee that all J.D. students receive appropriate academic advising and assistance, particularly those students experiencing academic and/or personal difficulties. Coordinate the academic appeals and disqualification process.

Supervise the program of study for students on probation or under academic supervision. Evaluate J.D. student requests for credit transfers allowed under current rules or procedures, such as visits away, non-USD study abroad, transfer credit, and non-law course credit. Advise the Associate Dean on curricular needs and participate in the scheduling process. Oversee Honor  Court proceedings as needed.

Offer Resources for Professional and Personal Development (25%)

In collaboration with other law school offices, design and execute new and continuing extracurricular and academic programs to support J.D. students in their professional development. Serve as the law school’s official approving bar certification, moral character, and practical training for law students.   Represent the law school at state and local bar meetings and functions.  Serve as the law school’s liaison with commercial bar preparation providers and oversee the delivery of supplementary programs. Work with the University’s Wellness program to ensure that students have access to healthcare, counseling, and other support services offered by the University. Serve as the law school’s liaison with the University for students facing non-academic  disciplinary action.

Direct Student Events and Support for Organizations (20%)

Supervise the delivery of a comprehensive and substantive orientation program for new students (1Ls and transfers) and visitors. Direct law school  commencement and related activities in collaboration with other offices within the law school and the university. Oversee the promotion and execution of regular student support events such as the Dean’s Mixer.  Develop written policies and procedures to support the Student Bar Association (SBA) and student organizations in the scheduling, promotion, execution, and funding for events and programs.

Perform Administrative Duties (15%):

Hire, train, supervise, and evaluate two administrative employees and one staff employee. Establish departmental administrative policies and procedures that are internally consistent and integrated with other law school offices such as admissions, financial aid, graduate programs records, career services, and alumni relations. Effectively manage assigned budgets and costs. Attend regular and ad hoc law school meetings and serve on committees. Represent the law school on standing and ad hoc University committees. Participate in regional and national peer meetings and discussions, keeping up to date on latest trends and practices in student affairs and academic support. Perform other duties or tasks as assigned


·         J.D. from an ABA accredited law school required. 

·         Minimum of five years professional experience required.  Some experience working within legal education, higher education, and /or professional development within law is strongly preferred.

·         Ability to work with students experiencing academic and/or personal difficulties is critical.

·         Ability to work collaboratively with students, faculty, and staff to respond to student needs is required.

·         Demonstrated ability to prioritize workload, take initiative in managing projects and develop and keep to time lines with minimal supervision.

·         Proven skills in written and oral communication.

·         Experience in training and supervising professional and support staff preferred.

·         Minimum of intermediate skills in Word, Excel, and MS Outlook.

·         Demonstrated basic-intermediate skills in working with database systems; experience with student record and registration databases such as Banner a plus.

·         Must be available to work occasionally on early mornings, evenings and weekends.

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