Wednesday, April 11, 2012
Backing up your digital assets should mirror the process that banks use to protect their data. You should have some kind of replication mechanism so that you can always access your data even if the primary service is unavailable. You can do this one of two ways: (1) do one-time backups, or (2) do continuous backups. Continuous backups are a preferred method, and here is how to accomplish such a backup.
Email: If you have Gmail and want to make sure that you always have access to these emails, create a free hotmail account, use the TrueSwitch service to copy all existing emails from your Gmail account to the Hotmail account, and then set up auto-forwarding within your Gmail so that all future incoming messages also go to your Hotmail account.
Documents: Insync is a great free program that automatically syncs Google Docs with your computer.
Photos: IFTTT is a service that will pull all of your photos from all the different social sites that you have and compile them in one place. You can then store the images in a local dropbox folder or on another social site, but now they will all be together. If you are trying to back up your old photos, Social Folders might be a better program for you to use.
See Amit Agarwal, Tech Journal: How to Back Up Your Digital Assets, The Wall Street Journal, Apr. 5, 2012.
Special thanks to Jim Hillhouse (Professional Legal Marketing (PLM, Inc.)) for bringing this article to my attention.