Wednesday, December 8, 2010

Assistant Director, J.D. Student Affairs Position at San Diego

The position below is a bit outside our usual area, but I decided it might be of interest to some of you.  Forgive the format problems, but TypePad was not compatible with all of the formatting from the announcement on the U of San Diego web site.  (Amy Jarmon)

The Assistant Director, J.D. Student Affairs reports directly to the Assistant Dean for J.D. Student Affairs and is responsible for contributing to a positive student experience by providing student services from pre-admission through graduation. The Assistant Director, J.D. Student Affairs works in a collaborative relationship with all law school students, faculty, administrative offices, and university offices and actively participates in developing process improvements to enhance the law school climate and the overall effectiveness and efficiency of the J.D. Student Affairs Office. The ability to provide timely and accurate communication to students is an essential component of this position. This position requires occasional attendance at on and off campus events during and outside normal business hours. Some travel may be required. Minimal direct supervision of regular, full-time employees, but may be required to hire, train, supervise, and evaluate temporary employees, contract service employees, and student workers. Administrative support provided by a full-time Executive Assistant for J.D. Student Affairs.

Duties and Responsibilities:

Provide guidance to and manage all Law School student organizations:

Serve as primary contact between Office for J.D. Student Affairs and all USD Recognized Student Organizations and the Student Bar Association (SBA). Coordinate activities and calendars between and promote collaboration amongst student organizations. Review and keep updated the USD Student Organizations Handbook. Work with Student Organizations and Law School Alumni & Development Office regarding all fundraising activities, gift processing, and donor-recognition. Train students regarding USD budget processes and reimbursement policies. Assist in review and approval of "Motions", the Law School student newspaper. Coordinate attendance of students at certain external events in conjunction with other offices at the law school (Dean's Office and Career Services). Represent the Office for J.D. Student Affairs at SBA meetings and other SBA-sponsored events. Attend certain student organization functions - academic and social - as a representative of the Office for J.D. Student Affairs.

Manage Office for J.D. Student Affairs communications and programming:

Manage and assign tasks and resources leading to the successful execution of workshops, activities and events including the Law School Orientation program, Service Recognition Ceremony, Graduation Mass, and Graduation ceremony. Develop and recommend event programs, schedules, and budgets for advance approval by the Assistant Dean for J.D. Student Affairs and Director of Budget and Administration. Work with Law School Communications department to ensure the accuracy and timeliness of web pages relating to Current Students including: curriculum, advising, Student Handbook, Honor Code, concurrent degree information, student organizations, and commencement activities. Manage all social networking communications opportunities with law students including Facebook, Twitter, Myspace, etc. Draft emails to certain law student constituencies relating to J.D. Student Affairs workshops, events, scholarships, bar exams and academic planning information.

Advise all law students on curricular and professional development matters:

In conjunction with the Assistant Dean for J.D. Student Affairs and other departments on campus, design and execute new and continuing extracurricular and academic programs to support J.D. Students in their academic and professional development. These programs may include Student Health & Wellness, Bar Exam Preparation, and Professionalism & Ethics programming. Assist the Assistant Dean for J.D. Student Affairs with academic advising during peak times and/or when requested. Serve as J.D. Student Affairs primary source for information on Concentrations and Study Abroad programs.

Provide resources and programming to increase student awareness of diversity, equity and inclusion issues in law school and the legal profession:

Provide guidance to all law students relating to diversity, equity and inclusion issues including information on diversity and inclusion scholarships, relevant on-campus speakers and external activities (moot court competitions, conferences, local bar association programs). In conjunction with the Assistant Dean for J.D. Student Affairs, work with Student Organizations, Admissions, Career Services and other departments at the law school to provide workshops and events to enhance the campus climate and increase awareness of access to and diversity in law school and the legal profession. Attend campus and external events related to diversity, equity and inclusion issues with a focus on law and legal education. Serve as office liaison to the USD Center for Inclusion and Diversity.

Perform administrative duties:

Perform administrative duties as necessary including effectively managing event budgets and costs, responding promptly to emails and phone calls and attending meetings within the department, law school and university. Represent the law school on standing and ad hoc University committees. Keep up to date on latest trends and practices within student affairs and legal education. Perform other duties or tasks as assigned.

Job Requirements

Bachelor's Degree required. J.D. or other graduate degree strongly preferred.

Minimum of two to three years professional experience required. Student affairs or law school experience strongly preferred.

Excellent organizational skills and attention to detail is critical.

Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials.

Proven skills in written and oral communication.

Demonstrated commitment to diversity, equity and inclusion in an academic or professional setting.

Ability to prioritize workload effectively and meet deadlines with minimal supervision.

Ability to take initiative in managing projects and ability to develop and keep to time lines.

Ability to work both independently and collaboratively in fast-paced environment.

Ability to be proactive with respect to suggestions for improving all aspects of the programs

Strong computer skills for spreadsheet reporting, word-processing, database maintenance, web-design and maintenance. Minimum of intermediate experience with Word, Excel and MS Outlook required. Experience with web content development preferred.

Degree Verification Requirement

Additional Details

Salary: Commensurate with experience; Excellent Benefits.

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, tuition remission, a 12% retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Finance & Administration: Human Resources: Benefits

Closing date: December 29, 2010

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion.

How To Apply

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact Bree Moore at (619) 260-6806 or [email protected]

: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Serious candidates are encouraged to request official transcripts to help expedite the hiring process.

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